Privacy Policy

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

• Account means a unique account created for You to access our Service or parts of our Service.
• Affiliate means an entity that controls, is controlled by or is under common control with a party, where "control" means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.
• Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to Erichsol Oy, Kanttiinitie 10 C, Espoo, 02680 Finland.
• Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.
• Country refers to: Finland
• Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.
• Personal Data is any information that relates to an identified or identifiable individual.
• Service refers to the Website.
• Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.
• Third-party Social Media Service refers to any website or any social network website through which a User can log in or create an account to use the Service.
• Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
• Website refers to Erichsol, accessible from https://www.erichsol.com
• You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

• Email address
• First name and last name
• Phone number
• Address, State, Province, ZIP/Postal code, City
• Usage Data

Usage Data

Usage Data is collected automatically when using the Service.

Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service.

• Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service.
• Web Beacons. Certain sections of our Service and our emails may contain small electronic files known as web beacons that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics.

We use both Session and Persistent Cookies for the purposes set out below:

• Necessary / Essential Cookies
  Type: Session Cookies. Administered by: Us.
  These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features.
• Cookies Policy / Notice Acceptance Cookies
  Type: Persistent Cookies. Administered by: Us.
  These Cookies identify if users have accepted the use of cookies on the Website.
• Functionality Cookies
  Type: Persistent Cookies. Administered by: Us.
  These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

• To provide and maintain our Service, including to monitor the usage of our Service.
• To manage Your Account: to manage Your registration as a user of the Service.
• For the performance of a contract: to provide the services or engagement You have requested from Us.
• To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication.
• To provide You with news, special offers and general information about other goods, services and events which we offer.
• To manage Your requests: To attend and manage Your requests to Us.
• For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets.
• For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, and improving our Service.

We may share Your personal information in the following situations:

• With Service Providers: We may share Your personal information with Service Providers to monitor and analyze the use of our Service.
• For business transfers: We may share or transfer Your personal information in connection with any merger, sale of Company assets, financing, or acquisition.
• With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy.
• With business partners: We may share Your information with Our business partners to offer You certain products, services or promotions.
• With Your consent: We may disclose Your personal information for any other purpose with Your consent.

Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our legal agreements and policies. As a general rule, enquiry and contact data submitted through this website is retained for up to 24 months after Our last interaction with You, unless a longer period is required by law; Usage Data is generally retained for a shorter period.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company's operating offices and in any other places where the parties involved in the processing are located. The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy.

Delete Your Personal Data

You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You. You may contact Us to request access to, correct, or delete any personal information that You have provided to Us.

Your Rights Under the GDPR

Erichsol Oy is the data controller responsible for Your Personal Data. If You are located in the European Economic Area (EEA), the General Data Protection Regulation (GDPR) gives You the rights described below.

Legal Basis for Processing

We process Your Personal Data on one or more of the following legal bases:

• Consent: You have given Us permission to process Your Personal Data for a specific purpose.
• Performance of a contract: processing is necessary to provide a service You requested, or to take steps at Your request before entering into a contract.
• Legitimate interests: processing is necessary for Our legitimate interests (such as responding to enquiries and improving the Service), provided those interests are not overridden by Your rights and freedoms.
• Legal obligation: processing is necessary to comply with a legal obligation to which We are subject.

Your Data Protection Rights

You may exercise any of the following rights at any time by contacting Us at info@erichsol.com:

• Right of access - request a copy of the Personal Data We hold about You.
• Right to rectification - request that We correct inaccurate or incomplete data.
• Right to erasure - request that We delete Your Personal Data (the "right to be forgotten").
• Right to restrict processing - request that We limit how We process Your data.
• Right to data portability - receive Your data in a structured, commonly used, machine-readable format.
• Right to object - object to processing based on Our legitimate interests, including direct marketing.
• Right to withdraw consent - where processing is based on consent, withdraw it at any time without affecting prior processing.

We will respond to all such requests within one month, as required by the GDPR.

Right to Lodge a Complaint

You have the right to lodge a complaint with a data protection supervisory authority. In Finland this is the Office of the Data Protection Ombudsman (Tietosuojavaltuutetun toimisto), tietosuoja.fi/en.

Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law Enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities.

Other Legal Requirements

The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

• Comply with a legal obligation
• Protect and defend the rights or property of the Company
• Prevent or investigate possible wrongdoing in connection with the Service
• Protect the personal safety of Users of the Service or the public
• Protect against legal liability

Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Children's Privacy

Our Service does not address anyone under the age of 18. We do not knowingly collect personally identifiable information from anyone under the age of 18. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us.

Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. We strongly advise You to review the Privacy Policy of every site You visit. We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

eScanX - Our Product

eScanX, our Intelligent Document Processing API, is offered as a separate service under its own terms. Documents processed through eScanX are hosted in the EU, are not sent to any third-party AI provider, and are not retained - they are deleted after processing on a schedule You control. This Privacy Policy covers Your use of this website; the processing of documents through the eScanX API is governed by the eScanX service agreement.

Job Applications & Recruitment

When You apply for a role with Us - or send a speculative application - We process the personal data You provide for recruitment purposes.

What We Collect

• Your name, email address, and phone number
• Your experience, cover letter, and any details You choose to share
• Your résumé / CV and any attachments You upload
• If You choose "Apply with LinkedIn", Your name and email from Your LinkedIn profile - used only to pre-fill the form. We do not store anything from LinkedIn beyond what You submit.

Legal Basis

We process application data on the basis of Your consent (given when You submit the form) and Our legitimate interest in assessing candidates and taking steps at Your request prior to entering into an employment contract.

How Long We Keep It

• Speculative applications: up to 6 months, then automatically deleted.
• Applications for a specific role: up to 12 months from submission, then automatically deleted - unless You are hired, in which case the relevant data moves into Your employment records.

Deletion at the end of the retention period is automatic and removes both the database record and the résumé file.

Where It Is Stored and Who Processes It

Application data is held in an EU-hosted PostgreSQL database, and résumés are kept in a private object store - never publicly accessible, and only ever served to You or Our recruiters through short-lived, signed links. Our processors are Our database host, Our object-storage provider, Our email provider, and LinkedIn (only when You use "Apply with LinkedIn"), each acting under a data-processing agreement.

International Transfer

Erichsol operates from Finland and India, so some application data may be accessed by Our team in India. Where this involves transferring personal data outside the European Economic Area, We take steps to protect it with appropriate safeguards in line with the GDPR, such as the EU Standard Contractual Clauses.

Your Rights Over Application Data

You can access, download, or permanently erase Your application data at any time through Our application data request page, or by contacting Us. Your full rights under the GDPR are described above.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page. We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective.

Contact Us

If you have any questions about this Privacy Policy, You can contact us:

• By email: info@erichsol.com
• By visiting our contact page